EU PPWR Hotel Compliance Checklist · 2026

Hotel Amenity Compliance

What to audit, document, and change before August 2026. Current as of June 2026 — covers Balearic Law 8/2019, Regulation (EU) 2025/40 (PPWR), and CPNP under (EC) No 1223/2009.

Responsible party: Supplier Hotel / Property
01 Supplier Audit Supplier Ask these questions now
CPNP notification number confirmed for each product as supplied — not the base formulation
Custom-branded variants require their own separate CPNP registration
Responsible Person (RP) designation confirmed in writing per product
If your hotel name is on the bottle, verify you are not holding RP liability
Cosmetic Product Safety Report (CPSR) available for each product
Product Information File (PIF) on file with the Responsible Person
ISO 11930 preservative efficacy challenge test result on file
Stability study (minimum 12-week accelerated) documented per formulation
Fragrance allergen compliance confirmed per Regulation (EU) 2023/1545 — 82 substances from 1 August 2026 (expanded from 26); supplier declares mandatory labelling thresholds met (leave-on >0.0001%, rinse-off >0.001%) Aug 2026
If your amenities contain fragrance, this is a required supplier audit item from August 2026. Ask your supplier for an allergen screen against all 82 substances
02 Format Compliance Hotel / Property Balearic Law 8/2019 — already in force
No single-use plastic miniatures in any guest bathroom In force now
Law 8/2019 applies to all accommodation in Mallorca, Ibiza, Menorca, Formentera — no phase-in period
Replacement format confirmed: dispensing system, certified compostable, or permanent vessel
Compostable alternatives carry EN 13432 certification — "biodegradable" alone is not sufficient
Dispensing vessels have tamper-evident closures
Housekeeping refill protocol documented and communicated to staff
03 Packaging — PPWR Supplier Hotel / Property Regulation (EU) 2025/40 · August 2026
Packaging recyclability pathway documented — verified route, not a marketing claim Aug 2026
OR: Packaging certified recyclable by design per PPWR recyclability criteria
OR: Reuse pathway documented — dispensing system with recorded refill cycles
Supplier provides written recyclability declaration per packaging SKU
No single-use miniature formats in the supply plan beyond January 2030 Jan 2030

Recyclable material type alone is not PPWR-compliant. A small HDPE bottle that cannot be sorted in practice fails the standard. Packaging must demonstrate a verifiable collection-to-processing pathway — or a documented reuse cycle.

04 Inspection Documentation Hotel / Property Retrievable within 24 hours
Supplier compliance declarations — current, signed, per product
CPNP notification numbers on file — for each product as supplied to this property
Safety assessment (CPSR) reference per product
Packaging recyclability evidence — supplier declaration or certification document
Refill protocol document on file (if operating dispensing system)
All documents retrievable without contacting supplier first
05 Balearic Circularity Plan Hotel / Property Decree-Law 3/2022 · 50+ rooms
Annual Circularity Plan prepared (required: 50+ rooms, resorts, multi-property licences)
Local / zero-kilometre sourcing % documented for amenity ingredients
Balearic botanicals (almond, rosemary, citrus, sea fennel) contribute to local sourcing percentage
Waste reduction measures documented
Packaging recyclability rates included in the Plan
Plan available for Conselleria de Medi Ambient inspector on same-day request

Fine tiers: Minor €200–€3,000 · Serious €3,001–€30,000 · Very serious to €150,000. Missing Circularity Plan or CPNP documentation typically falls in the serious range. A documented transition plan in progress is a formally recognised mitigating factor under Decree-Law 3/2022.

06 Three Frameworks · One Bathroom
Now · 2019 Balearic Law 8/2019 — single-use plastic amenities prohibited. In force for six years.
Aug 2026 PPWR general effect — packaging recyclability and reuse requirements apply EU-wide.
Jan 2030 PPWR Annex V — hotel amenity miniature format prohibited across the entire EU.